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Edinburgh Southern Orienteering Club

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ESOC Sprint O, incorporating 2019 Scottish Sprint Championships and bto SOUL 2

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Uphall and Broxburn

Sun 03rd Feb 2019

Info updated: 14th Jan
Type of event: Regional, Sprint
Type of terrain: Urban

General Information

THE RACES & COMPETITIONS: there will be 2 races in relatively close succession and a single entry is required for both races. Unlike previous years there will not be a chasing start for the second race. The Races will qualify as follows for the 3 separate competitions within this 2-race event:

- Scottish Sprint Championships: This competition will be based on the outcome of Race 1 only. 

- bto SOUL (Scottish Orienteering Urban League) 2 and ESOC Sprint O: These competitions will be based on the times from race 1 and race 2 added together.  

ELIGIBILITY TO BE A SCOTTISH SPRINT CHAMPION:  To be eligible to be a Scottish Sprint Champion you need to be recognised as a “Scot” Members of Scottish open clubs are automatically recognised as “Scots” for this purpose. Other orienteers wishing to be classed as Scottish, such as those born in Scotland or long term Scottish residents currently living outside Scotland or competing for their university, must make their status known to the Organiser before the day of the race. “Scots” are one of the following:

a) born in Scotland

b) have at least one Scottish parent

c) be a member of the Scottish Orienteering Association

Shadowed juniors will not be competitive in the Scottish Sprint Championships but will be eligible for SOUL points 

More information about eligibility to be a Scottish champion is on guidelines for Scottish Championships pages of the SOA website.

More information about the SOUL competition is on the SOUL guidlines page of SOA website.

FACILITIES AT UPHALL COMMUNITY CENTRE: All the action will be centred at UPHALL COMMUNITY CENTRE. Please take off any muddy shoes before entering the centre.  Clean shoes are fine.

- Toilets: available in the Centre. 

- Changing/Bag Drop/Shelter: Clothing can be left at Uphall Community Centre. There may not be space for everyone at the Centre if the weather is poor between the sprint races. If you have travelled by car please be prepared to shelter in it! 

- Other Users of Event Centre/car parking: There may be other groups using the centre at the same time as we are there.  Please respect their right to be there and potentially using the same facilities. 

KING GEORGE’S FIELD: There will be space for club tents on this field.  As one of the starts and both finishes are within this field tents can be left in place for both races. which is next to the community centre. Tents can be dropped off before heading to the parking at Strathbrock. Download is in the community centre, adjacent to this field.

JUNIORS : For Course M/W 12- maps will be provided to competitors at registration to allow parents to judge whether or not shadowing is appropriate.  For those with children under 10 there will be a limited number of parking spaces at Uphall Community Centre. 

WATER: No water will be provided, please bring food/water suitable for your own/your family’s needs with you.

MAP:  1:4000 for all courses.   Printed on waterproof paper.  Broxburn and Uphall was newly mapped in 2018.  This 2019 event will be held on a different part of the mapped area from the event held in February 2018. You can read about the map and the area covered here.  

CONTROL DESCRIPTIONS: On all course maps. Loose control descriptions available.  

TERRAIN: Urban housing, some parkland, riverside paths and open ground.  Paths, tracks and grassy areas will be muddy.  Please respect the mapping, and do not pass through if mapped as impassable/closed.

SAFETY AND RISK: A risk assessment is being prepared and courses planned appropriately for likely entrants within age classes however all competitors take part at their own risk and remain responsible for their own safety at all times.  The event is in a residential area and competitors should be considerate to residents and general public throughout the competition. Slow down to negotiate sharp corners or alleyway entrances/exits to avoid collisions.

FIRST AID: This will be provided by qualified ESOC club member who will be based at Registration/Download.

Nearest hospital with A & E: 

St John’s Hospital (Livingston)  

Howden Road West
Livingston
West Lothian
EH54 6PP
Telephone: 01506 523000

LITTER: Please take your litter home with you.  The bins in car park have been pretty full during earlier visits.

FACILITIES AT DOBBIES GARDEN CENTRE, near Livingston, Postcode EH52 6PA, follow A899 west towards Livingston. Dobbies is off the roundabout where the A899 joins the A89 just north of the M8 motorway.  Plenty of parking and an excellent cafe should you wish to go there between races or immediately after the event.

ACKNOWLEDGEMENTS: We are grateful to the Strathbrock Partnership Centre for allowing us to use the Uphall Community Centre and the SPC parking. Also thank you to West Lothian Council for the use of King George playing field. 

RESULTS: As soon as possible Results will be posted on the ESOC website:  www.esoc.org.uk

Location

map location

Nearest town: Uphall & Broxburn

Directions

PARKING: At the car park at the Strathbrock Partnership Centre (SPC), 189a, West Main Street, Broxburn, EH52 5LH. Note that the Location information is for the parking only, not for the Event Centre.  Please only park in the designated parking area as all other potential parking areas, including around the Event Centre, are inside the competition area. Note that all facilities for the event are at the Event Centre, not at parking area. If you have a young junior under 10 in your car you may be able to park at the Event Centre.

DIRECTIONS TO PARKING: SPC is off the A899, the main road running east/west through Broxburn and Uphall.  The SPC is on the South side of the A899. There are traffic lights to turn on to West Main Street from the A899 and the event will be signed from these traffic lights.  Note that the Strathbrock Partnership Centre is specifically signed from these lights too – sign is on North side of road. 

From the West the traffic lights referred to above are just after the Police Station (on your right) and you need to turn right at the lights. 

From the East the traffic lights are the second set after the Fire Station (on your left) and you need to turn left.

Soon after turning into West Main Street, turn right into the SPC car park, keep straight ahead and park anywhere on the right.  The visitor parking area, where we are allowed to park, has no barrier.

EVENT CENTRE: The Event Centre is at Uphall Community Centre on Strathbrock Place, just off the A899 and St Andrews Drive.  Note that parking is NOT at the event centre.  Allow around 20 minutes for the walk from the car parking.  

DIRECTIONS TO EVENT CENTRE FROM PARKING: The walk to the event centre starts from the west end of the car park and will be marked. The route is flat and approx 1.6km, so allow 2around 20 mins. It is along the A899, there is a pavement but take care and use the pedestrian crossing when crossing the main road. Please keep to the marked route as all other areas on both sides of the road are in the competition area.

Registration & Start Times

REGISTRATION: This will be in the main hall at the Event Centre, Uphall Community Centre and will be open from 9.30am to 10.15am only. Pre-entry is open until midnight on Sunday 27th January 2019.  Please pre-enter if at all possible. 

Entry on the Day (EOD) is likely to be very limited and subject to map availability. 

STARTS, FINISHES and COURSE CLOSURE TIMES: 

RACE 1 - Scottish Sprint Champs, bto SOUL 2 & ESOC Sprint O – A single start for all competitors.  Starts will be from 10.30am to 11.30am with competitors starting at allocated times at 1 minute intervals.  The start is in King George field next to the Uphall Community Centre. There is a single finish for all courses, download is in the community centre adjacent to the field. The courses close at 12.30.

RACE 2 - bto SOUL 2 & ESOC Sprint O: There is a single start for all competitors. Starts are from 1.30 pm to 2.30 pm. The start is to the south of the A899, please use the taped route and road crossing point. Adults should accompany juniors to the start. There is a single finish for all courses. Please head back to the Event Centre, adjacent to the field with the finishes to download. There is a taped route and road crossing point. The courses close at 3.30 pm.

Course Information

THE RACES: See above for more information. This event is two separate Sprint races with NO chasing start for the second race.  The first will be the Scottish Sprint Championships; the two races combined will comprise the ESOC Sprint O and bto SOUL 2 (with times added together for SOUL points).

Details of courses are given below.  Please note that the course lengths are provisional and subject to final controlling.

COURSES
COURSES CLASSES

RACE 1 (Scottish Sprint Champs, bto SOUL and ESOC Sprint O)

RACE 2 (bto SOUL & ESOC Sprint O)
Course 1 Men's Open 3.0km /34m 2.9km/40m
Course 2 Women's Open, Vet Men 2.8km/28m 2.7km/30m
Course 3 Vet Women, Supervet Men 2.5km/36m 2.4km/28m
Course 4 Supervet Women, M/W Ultravet, M/W Hypervet 2.2km/32m 2.1km/28m
Course 5 M/W 16- 1.9km/20m 1.8km/20m
Course 6 M/W 12- 1.2km/12m 1.2km/12m

Please enter the course for your age class as given in the bto SOUL guidelines. To be competitive in the Scottish Sprint Championships you should enter the same courses/class as given in the SOUL guidelines.

STRING COURSE: There is NO String Course.

Explanation of colour courses

  • White are very easy with all controls on paths. They are mainly used by 6-10 year olds and family groups.
  • Yellow use simple linear features like paths, walls and streams. They are mainly used by under 12’s and family groups.
  • Orange progress to basic use of the compass and route choice. They are ideal for novice adults or experienced youngsters.
  • Light Green are ideal for improvers as the navigational difficulty begins to increase and uses simple contours and point features.
  • Green are used mostly by experienced under 18’s and adults wanting a short but challenging course with a very hard navigational difficulty.
  • Blue are a longer, more physically demanding course in comparison to the green. The distances are more varied between controls and the course attracts experienced orienteers.
  • Brown & Black are very physically demanding and have a very hard navigational difficulty. They are for experienced orienteers only.
  • Score means visiting as many controls as possible in any order in a specific time, like 45mins.

Entry Details

Pre-entry is now open via Fabian4. Pre-entries will close on 27th January.  Limited entry on the day (EOD) - fees shown in grid below. 

Note that entries for both this event (which incorporates the Scottish Sprint Championships, bto SOUL 2 and the ESOC Sprint O) and the Scottish Night Championships (organised by Interlopers) the evening before will be organised as a weekend of events for the purposes of pre-entries.    

SI Air (SIAC) will be used and these will be available via the pre-entry system for hire. 

ENTRY FEES
  PRE-ENTRY (to Midnight on 27th January EOD, on 3rd February
Seniors (born 1998 or earlier) BOF/SOA member £10 £14
Seniors (born 1998 or earlier) non BOF/SOA member £12  £16
Juniors (born 1999 or later) BOF/SOA member £5 £7
Juniors (born 1999 or later) non BOF/SOA member £6 £8
Students BOF/SOA member £5 £7
Students non BOF/SOA member  £6 £8

Sportident (SI) electronic timing will be used.

£2.50 to hire SIAC (touch free SI), if required, but £60.00 charge if lost. SIAC (touch free SI) hire is limited to the first 50 participants requesting this option.

Free SIcard (punching) hire, if required, but £30.00 charge if lost.

Contacts / Officials

Planner:  Roger Scrutton  ESOC

Controller:  Trina Rogerson ELO

Organiser:  Anne Hoy  ESOC           

Entries (only):  Simon Firth      

Safety and Risk

A comprehensive risk assessment will have been carried out by the organiser, but participants take part at their own risk and are responsible for their own safety during the event.

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